Writing Job Descriptions
Writing an effective job description is essential for you, potential employees and your staff. It provides information to applicants about the position and ensures that employees understand the job responsibilities.
You’ll find a variety of templates online to help create job descriptions. You’ll also need to adapt them to suit your practice.
Depending on the size of your practice, you may need one individual who serves a variety of functions. A job description should help you define and clarify those responsibilities so you can hire appropriately.
Whenever possible, be flexible in creating the job description so that it allows an employee to grow within their position.
Job descriptions typically include:
- Job title
- Title of supervisor
- Type of employment (such as full-time versus part-time)
- FLSA status (exempt versus non-exempt)
- Overall position description
- Key areas of responsibility
- Other positions the person will work with on a regular basis
- Required education
- Qualifications (skills and experience)
- Description of physical demands
- Description of work environment
Be as specific as possible in describing the tasks and responsibilities of the position. If it’s too vague, applicants may have a difficult time deciding if they’re qualified. Employees might be unclear of your expectations.
Once you have a job description written, you can use this to create ads when hiring.
Each job description must also include ADA language that indicates whether the individual is able to perform duties of the job with or without accommodations.
As jobs change – or as your practice grows – you may need to review and update job descriptions to more accurately address future needs.
Depending on the size of your practice, an individual may handle several functions that might later be split out into separate positions as your practice grows.
Following are some of the functions to consider as you prepare to hire staff:
- Greet patients
- Schedule appointments
- Collect insurance information
- Collect patient payments
- Data entry (accounting/billing system)
- Billing (patients and insurance companies)
As your practice grows, you can develop job descriptions for additional staff.